At Charleston the sponsored lunches I went to were not at the conference hotels - they were at local restaurants.

I would say, however that the prices the hotel is quoting are very high. $50+ 23% gratuity for a lunch is not reasonable. I do think in the future we should seriously look at moving forward without F&B contracts if these are the prices being charged.

-----Original Message-----
From: board-2022-2023@nasig.org <board-2022-2023@nasig.org> On Behalf Of Creech, Anna
Sent: Monday, December 19, 2022 1:36 PM
To: board-2022-2023@nasig.org
Subject: [External] RE: follow up to vendor paid session

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Perhaps the other conferences are large enough to be able to negotiate lower menu prices, but this is directly from the hotel, so I don't know how they are managing to make it so low and not lose money in the process.

Anna

-----Original Message-----
From: board-2022-2023@nasig.org <board-2022-2023@nasig.org> On Behalf Of Steve Oberg
Sent: Monday, December 19, 2022 1:28 PM
To: board-2022-2023@nasig.org
Subject: Re: follow up to vendor paid session

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Ok, thanks, Anna. I was referring to meal cost for a paid sponsored session (lunch). Nicole mentioned that what they pay elsewhere is $35/person, so this is really high in comparison. FWIW.

Steve

> On Dec 19, 2022, at 11:09 AM, Creech, Anna <acreech@richmond.edu> wrote:
>
> I guess it depends on how many people are included and if it involves a meal.
>
> For lunches, a cold buffet is $59 per person and a hot buffet is $65 per person. Plated lunches are $50-58/person, and box lunches are $55/person. None of these prices include the 23% gratuity/service fee, so we're looking at a range of $62-80 per person for a lunch. For $10,000, that would cover 125-160 attendees.
>
> If this is meant to just be a concurrent session along with others, I'd say maybe double the Tier 1 rate to start with?
>
> Anna
>
> -----Original Message-----
> From: board-2022-2023@nasig.org <board-2022-2023@nasig.org> On Behalf Of Steve Oberg
> Sent: Monday, December 19, 2022 11:34 AM
> To: board-2022-2023@nasig.org
> Subject: follow up to vendor paid session
>
>
> Hello,
>
> In last week’s Board meeting, I recall that an estimate for a cost for lunch was $10,000. This was in the context of discussing a proposal to allow for a vendor sponsored/paid session.
>
> Nicole mentioned that this cost seems really high, higher than what is charged at either Charleston or ER&L. Maybe this question is really for Anna: is that a defensible estimate, do you think? The context of her response was me asking what she thought a vendor would consider paying, and I mentioned this estimate. Is it possible at this stage to give a more certain estimate?
>
> More later on this as the conversation between Shannon, Nicole, and me progresses.
>
> Steve
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